Spring Clean Google Drive #2 - File Ownership

 

Thanks to all of you who joined us for this subject at our KIC Start Your Learning last week! If you missed it and would prefer the video version, use the link here. 

We hear you loud and clear and we are the first to admit - cleaning out a digital space is hard and takes time. We will continue our series today on File Ownership.

Our Technology Department is cleaning up and cleaning out Google Accounts. Why? Google Workspace for Education has begun imposing storage limits on school districts in combination with their pricing structure. The Tech Department is working hard to maintain enough Google Workspace storage for the teaching and learning in Keller ISD! 

Spring Clean Google Drive Task #2 - Let's Talk File Ownership!

Maybe you own it, maybe you don't!

🫧 First let's look through your files for ownership.
     Use the searching method below to find documents you MAY USE, but don't OWN.

🫧 Sorting this way will help you see items that you DON'T OWN.

🧼 Next, let's look at WHO DOES OWN the file and where it is LOCATED. 

                  🧼 IF the file is in a SHARED DRIVE, it is accessible to anyone who is a member of the                         Shared Drive and will not be deleted if an individual leaves the district.

                🧼 However, IF the file is owned by an INDIVIDUAL and YOU use it for teaching and                                 learning, it is only SHARED with you. IF the individual left the district, the file would be                         deleted. In this instance, it would be best to MAKE A COPY, rename, and file it                                     appropriately.

🧽 Now that you have a better idea of how to locate what files you USE but don't OWN and choose appropriate storage, stay tuned until next week. We will be back with our cleaners and begin our third task of deleting files and folders!