Spring Clean Google Drive #4: Don't Take it Personally

When Spring Cleaning your Google Drive you have to remember: Don’t take it personally! Literally.
We often have so many accounts and the videos, images, etc get shared between them all. If you have any personal items on your school Google Account, now is the time to safely transfer them to your personal accounts.

Since Google is reducing the amount of storage, those pictures of your new puppy, your baby's first birthday cake, and your daughter’s wedding could be at risk when they start to lessen storage. Educational Technology has you covered!


Let’s start on your Google Drive dashboard. We prefer the list view to quickly access and see who owns the file and who you are sharing it with. To view Google Drive in List View click on the List Layton icon on the top right of your drive folders/files.

List view allows you to see a column with the owner of the file, the date modified, and more options.

Once in List View, find the file you want to move and click the three dots on the right side. It is good to check for some things before you move the file.







Select View Details from the menu that pops up after clicking the three vertical dots. In the details it highlights who has access.




You can note who has access to the file and also manage the access in case you want to transfer ownership or remove access before you move the file out of your professional Google Drive.


You have many options where to copy your personal documents, pictures, videos, and files to. You can download them to a personal Google Account, a flash drive, external hard drive, another cloud storage and more. In order for this to be a smooth transition, an easy way to move all files from your work device and work Google Drive to your personal storage is to create a folder on your computer desktop.


On many devices you can right click on the desktop and select “New Folder”. I would name it something along the lines of “Google Drive Personal Files” or something you will be able to easily locate and know the contents when moved to the other storage space.


Chrome allows you to designate where the files are saved when you click “Download” in Google Drive. On the top right of Google Chrome, click on the 3 vertical dots.





Choose Settings from the menu that appears.





On the left choose Downloads.




Choose a location to save to and toggle on “Ask where to save each file before downloading.”





Back in Google Drive, RIGHT click the name of the file, photo, etc. and select “Download”.

 


Choose the folder on your desktop you created for this purpose. When you are finished saving all personal files to the folder on your desktop, upload the folder to your personal Google Drive or other storage account.


Now you have done the one thing we all strive to do, keep work and personal life separate! Happy Spring Cleaning!


For the full presentation on Cleaning Your Google Drive click here: bit.ly/springcleangoogledrive

Also, find out YouTube Live Spring Cleaning Google Drive: https://www.youtube.com/live/V_wu4Vajy7E?feature=share